Microsoft Outlook Mac Archive Emails
Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox.
Archive messages with a single click
You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!
Choose one or more messages in your folder to archive.
On the ribbon, choose Archive.
As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.
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Mar 06, 2014 Works around an issue in which you cannot archive emails in Outlook for Mac 2011 You cannot archive emails in Outlook for Mac 2011 Learn how to keep in touch and stay productive with Microsoft Teams and Office 365, even when you’re working remotely. Nov 16, 2016 Meanwhile, if you want to find which folder the emails go to after clicking the Archive button in the Outlook for Mac client, please refer to the following steps: Send a test email to the Inbox folder of your mailbox with a specific subject (like 'Test'). Click the Archive button. Select a folder. Archive emails in Mail on Mac. You can store email messages in an Archive mailbox—for example, to quickly find them later when you’re ready to take action. Open Mail for me. In the Mail app on your Mac, select one or more messages.
Archiving is a process where messages of a certain period or date have moved to a specific folder or storage place defined by the user. This helps Outlook to run efficiently and index swiftly between folders. In this section we will make you familiar with solution to solve queries like how to archive emails in Microsoft Outlook 2011 for Mac. Learn more about How To Import Entourage Into Outlook 2016 Mac – Know An Easy Solution from the expert community at Experts Exchange How To Import Entourage Into Outlook 2016 Mac – Know An Easy Solution Experts Exchange. Select Outlook Data File (.pst) and click Next. Browse to the.pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next. If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK. Expand your Outlook. We've developed a suite of premium Outlook features for people with advanced email and calendar needs. An Office 365 subscription offers an ad-free interface, custom domains, enhanced security options, the full desktop version of Office, and 1 TB of cloud storage.
First time using the archive?
If you haven't previously set up an archive folder for an email account, you'll get this prompt:
Choose one of the following:
Continue. A new folder will appear in your folder list for that email account. You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! accounts. The archive folder for Gmail is called All Mail.
Choose another folder. Select any of your existing folders for the archive.
See Also
An online archive—also called an archive mailbox—is a place where you can store old email messages so they don't take up space in your primary mailbox. Your IT or Office 365 admin creates the archive mailbox for you.
Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Office 365 (cloud). If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Office 365, you won't be able to use your online archive. Talk to your IT or Office 365 admin about co-locating them.
Best practices for moving your mail to the archive
Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.
Archive and retention policies are set by your IT or Office 365 administrator. Archive policies control how long messages are left in an email folder before they're moved to an archive; retention policies control how long your messages will be saved. Although admins set policies for the entire organization, you can override the policies to suit your needs. See Retention and archive policies in Outlook Web App for instructions.
If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. You won't be able to move folders but can move all the messages in a folder at once.
Check the box next to all the messages you want to archive.
Drag them to the folder in the navigation pane labeled Personal Archive - <your name>.
Note: If folders, calendar items, contacts, tasks, or notes were moved to your archive in any other version of Outlook, such as Outlook for Windows, you won't be able to move them or view them in the archive mailbox using Outlook for Mac.
Additional tips
To search within the archive, select an archive folder in the folder pane. You can’t search your mailbox and archives simultaneously.
You can create inbox rules to automatically file messages into folders, assign messages to categories, or redirect messages to another account. These rules don't carry over to your archive mailbox, however, and you can't redirect messages to your archive using an inbox rule.