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OneDrive is a cloud storage service from Microsoft that allows you to store all your important files securely in one place and then access them virtually anywhere.

Microsoft Delivers Next Generation OneDrive Sync Client for Business In a long awaited update, OneDrive now features a much-improved Mac client experience.

It works just like a traditional hard drive, but it's on the internet, and you get access to additional features. For example, thanks to its cross-device and cross-platform design, you can create a file on your computer, and pick up where you left off on your laptop, tablet, or phone without having to save a copy on a USB drive or email the file to yourself. Also, OneDrive makes it easy to share content with other people, and collaborate in real-time using its Office 365 integration.

• Microsoft OneDrive is a cloud-based storage and syncing solution that works on Macs, PCs, and mobile devices with access to the internet. When you install OneDrive on your Mac, either as a standalone app or as part of Office 365, it appears to be just another folder.
• Mar 31, 2020  1. Close OneDrive. In Finder, press COMMAND +Shift+g. In the window that opens, enter /Library and then click Go. Search OneDrive. Delete all folders and files which names include com.microsoft.OneDrive. When you open OneDrive again, it may let you type account to sync, you can sign into with your personal OneDrive.
• Login to OneDrive with your Microsoft or Office 365 account.
• Access all your OneDrive files in Windows 10 without taking up space on your PC. Document scanning Use your phone to scan and store paper documents, receipts, business cards, notes, and more in OneDrive.
• One place for everything in your life. Easily store and share photos, videos, documents, and more - anywhere, on any device, free.

Windows 10 users get even more benefits. When your PC is connected using a Microsoft account, you're not only able to store files in the cloud, but you can sync and roam Windows settings across all your devices, and store BitLocker recovery keys and other data. Files On-Demand is another great feature that lets you access files without having to download them first saving a lot of local storage. And because data is stored in the cloud, it also works as a data recovery mechanism if your device breaks or gets stolen.

Here we'll go through the process to create an account, set up the sync client on your PC, perform everyday tasks, and customize common settings.

How to create a OneDrive account

You're required to use a Microsoft Account to use OneDrive. If you already have a @outlook.com, @hotmail.com, or @live.com*email address, or an Xbox Live or Skype account, you already have a Microsoft account, and you can use that info to sign in.

If you don't have a Microsoft account, do the following:

1. Visit OneDrive.com using your web browser.

2. Click the Sign up for free button.

3. Click the Create a Microsoft account button.

4. Create a new email address and password for the new account.

5. Click the Next button.

6. Continue through any additional on-screen instructions.

Once you completed these steps, you can start using OneDrive and connect your account to Windows 10.

How to set up OneDrive on Windows 10

Setting up OneDrive on your PC is easy. Here's how:

1. Open Start.

2. Search OneDrive and click the top result.

   • Quick Tip: If you don't find OneDrive on your computer, download the OneDrive client from Microsoft, and double-click the file to install it.
3. Using the setup experience, enter your email address.

4. Click the Sign in button.

5. Enter your Microsoft account password.

6. Click the Sign in button.

7. Click the Next button.

   Important: If the OneDrive folder already exists, it's safer to use the Change location option to set up OneDrive in another folder path to prevent file sync problems.

8. Click the Not now button if you're using the free version of OneDrive.

9. Click through the welcome tips.

10. Click the Open my OneDrive folder button.

After completing these steps, you can start uploading your files to the cloud.

How to upload files to OneDrive

OneDrive integrates with File Explorer, making the process of uploading files straightforward. Just follow these steps:

1. Open File Explorer (Windows key + E).

2. Click the OneDrive folder using the left pane.

   Note: If you have multiple accounts configured on your device, the folders will be named accordingly: OneDrive - Personal for your regular account, and OneDrive - Family for business accounts.

3. Drag and drop or copy and paste content into the OneDrive folder.

After placing the new files and folders into OneDrive, the client will automatically sync them to your account in the background.

Quick Tip: In the future, instead of continually relocating files, remember that within the application, you can always save the files you're working on directly to the OneDrive folder.

How to choose which folders to sync from OneDrive

If you want to specify which folders stored in the cloud should be accessible from your computer, do the following:

1. Click the cloud icon in the notification area.
2. Click the three-dotted menu button in the top-right corner.

3. Click Settings.

4. In the 'Account' tab, click the Choose folders button.

5. Clear the Make all files available option.
6. Check the folders you want to make visible.

7. Click OK.

8. Click OK again.

Once you complete these steps, only the files and folders you specified will be visible from your device. However, you'll be able to access the content you didn't specify using the OneDrive experience on the web.And you can use the same instructions to add or remove content as needed.

How to understand the sync status of OneDrive files

OneDrive uses at least 10 different badges to inform users about the status of the app and file syncing.

OneDrive icon status

• Solid white cloud icon — OneDrive is running without problems and sync is up-to-date.

• Solid blue cloud icon — Indicates that a 'OneDrive for business' account is configured. The sync is up-to-date, and there are no problems.

• Solid gray cloud icon — OneDrive is running but isn't connected to any account, or you're signed out.

• Cloud icon with arrows forming a circle — OneDrive is actively downloading or uploading files and folders to the cloud.

• Solid red with white X icon — OneDrive is running, but there are sync problems that require your attention.

Files and folders statuses

• White cloud with blue borders icon — Indicates that the file is only available when you're connected to the internet, and it's not using local storage. You'll need to double-click the file to finish the download and open with an application.
• White icon with green borders and check mark icon — File is available offline, you can open them without an internet connection, and they're taking up local storage space.
• Solid green with white check mark icon — You'll see this status badge when using the 'Always keep on this device' option to ensure important files are available offline.
• Solid red with white X icon — Alerts you that there is a problem trying to sync a particular folder or file.

• Cloud icon with arrows forming a circle — Indicates that a file is currently syncing.

How to use OneDrive Files On-Demand

OneDrive Files On-Demand is a feature that became available with the Windows 10 Fall Creators Update, and it allows you to access your entire collection of files stored in the cloud using File Explorer without having to download them first to your device.

In other words, Files On-Demand will only download small pieces of information to make the content visible allowing you to quickly sync hundreds of gigabytes without using space on your computer.

However, you'll need an internet connection to open files that you don't explicitly make available offline, or you didn't already open.

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You can enable OneDrive Files On-Demand using these steps:

1. Click the cloud icon in the notification area.
2. Click the three-dotted menu button in the top-right corner.

3. Click on Settings.

4. Click the Settings tab.

5. Under 'Files On-Demand,' check the Save space and download files as you use them option.

6. Click OK.

Once you complete these steps, OneDrive Files On-Demand will be enabled on your device. You can then right-click files or folders and:

• Select the Free up space option to make a file only available with an internet connection.

• Select the Always keep on this device option to ensure the content is always available offline.

How to share files using OneDrive

Another great feature that OneDrive offers is an easy way to share files with family, friends, or coworkers.

Instead of making a copy using a USB drive or sending email to other people, OneDrive on Windows 10 allows you to quickly share virtually any files by creating a secure link that others can use to access the content.

There are multiple ways to share files using OneDrive, but the steps to get started are listed below.

Sharing files without a OneDrive for Business account

If you're using a regular OneDrive account, you can share files using Windows 10, but to manage sharing permissions, you'll need to use the web experience. Here's how:

1. Open OneDrive.
2. Browse the path that includes the file you want to share.

3. Right-click the file, and click the Share a OneDrive link option.

After completing the steps, a unique link to the file (or folder) will be created and copied to the clipboard. You can just right-click, paste, and send the link using email, social media, or another messaging service.

At any time, you can stop sharing a file or folder. Here's how:

1. Right-click the file you're sharing.

2. Select More OneDrive sharing options.

3. Using the web experience, click the file information button in the top-right corner.

4. Click the Manage access link.

5. Click the Remove link (X) button.

6. Click the Remove link blue button.

Once you complete these steps, no one will be able to access the files you shared, making the previously created link useless.

Sharing files with a OneDrive for Business account

If you're using a OneDrive for Business account, the sharing experience is simplified, so you don't have to open OneDrive in your web browser to create a link or manage files permissions.

If you have a business account, you can quickly share files using these steps:

1. Right-click the file you want.

2. Select Share.

3. Use the drop-down menu to select the share permission.

4. Specify an email address if you're going to send the link to another person and click the Send button. Or you can click the Copy Link option.

After completing these steps, if you want to stop sharing the file, use these steps:

1. Right-click the file you're sharing.
2. Select Share.
3. Click the three-dotted button in the top-right corner.

4. Select the Manage Access option.

5. Click the Remove link (X) button.

How to get more storage on OneDrive

When you sign up for the free version of OneDrive, you only get 5GB of space.

If you're running low, you can always upgrade your account to 50GB by opting into a $1.99 per-month subscription. Alternatively, if you need even more storage, you can purchase an Office 365 Personal subscription that comes with 1,000GB of OneDrive storage and access to the suite of Office applications.

In order to see how much storage you're using, do the following:

1. Click the cloud icon in the notification area.
2. Click the three-dotted menu button in the top-right corner.

3. Click on Settings.

4. Click the Account tab to see the current usage.

Once you complete these steps, if you're running out of space, you can check all the available storage plans at OneDrive.com to upgrade.

Wrapping things up

Although there are many cloud storage services available, because of its integration with PCs and Office 365, OneDrive remains the best experience for Windows 10 users.

However, there's room for improvements, and the experience isn't consistent everywhere. On Windows 10, for example, when sharing files, you get one experience when using an Office 365 and another without a subscription. Also, it can be difficult to tell which files you're sharing when using File Explorer.

Do you use OneDrive on Windows 10? Tell us in the comments.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:

We may earn a commission for purchases using our links. Learn more.

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OneDrive is an Internet-based storage platform with a significant chunk of space offered for free by Microsoft to anyone with a Microsoft account. Think of it as a hard drive in the cloud, which you can share, with a few extra benefits thrown in. One of the primary benefits: OneDrive hooks into Windows 10, at least in fits and starts.

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Microsoft, of course, wants you to buy more storage, but you’re under no obligation to do so.

As of this writing, OneDrive gives everyone with a Microsoft account 5GB of free storage (down from 15GB free in 2015), with 50GB for $2/month. Many Office 365 subscription levels have 1TB (1,024GB) OneDrive storage, free, for as long as you’re an Office 365 subscriber. (Back in 2015, the Office 365 subscriptions had unlimited storage, but Microsoft giveth and Microsoft taketh away.)

Microsoft’s offers change from time to time, but the general trend is down — prices are going down, fast, and it won’t be too long before most online storage asymptotically approaches free.

The free storage is there whether you use your Microsoft account to log in to Windows, even if you never use OneDrive. In fact, if you have a Microsoft account, you’re all signed up for OneDrive.

Many people find OneDrive — at least the Windows 7, 8, and 10 versions of OneDrive — very confusing because, in essence, OneDrive keeps two sets of books. (Windows 8.1 OneDrive, by contrast is quite upfront about the whole process.) In Windows 10’s OneDrive, there’s the whole OneDrive enchilada stored on the web. But there’s a second, shadow, subset of OneDrive folders that are stored on your computer.

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Some OneDrive users have all their web-based files and folders stored on their computers, and OneDrive syncs the folders quite quickly — what you see in File Explorer is what’s stored in the cloud, and vice versa. But other OneDrive users have only some of their OneDrive folders on their computers. File Explorer shows them only this subset of folders and hides all the others that are sitting in the cloud.

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If you aren’t confused, you obviously don’t understand.

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Here’s the full OneDrive shtick:

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• OneDrive does what all the other cloud storage services do — it gives you a place to put your files on the Internet. You need to log in to OneDrive with your Microsoft account (or, equivalently, log in to Windows with your Microsoft account) to access your data.
• If you log in to a different Windows 10 computer using the same Microsoft account, you have access to all your OneDrive data through the web but, surprisingly, not necessarily through File Explorer. In fact, if you look only at Windows File Explorer, you might not even know what data is sitting in your OneDrive storage.

  This is one of the most confusing and dangerous parts of Windows 10. Realize that Windows File Explorer, when looking at OneDrive, is lying to you.

• File Explorer offers a very simple process for copying files from your computer into OneDrive, as long as you want to put the file in a folder that’s visible to File Explorer. File Explorer lets you move files in the other direction, from OneDrive storage onto your local hard drive, but again you must be able to see the file or folder in File Explorer before you can move it.
• You can share files or folders that are stored in OneDrive by sending or posting a link to the file or folder to whomever you want. So, for example, if you want Aunt Martha to be able to see the folder full of pictures of Little Billy, OneDrive creates a link for you that you can email to Aunt Martha. You can also specify that a file or folder is Public, so anyone can see it.
• To work with the OneDrive platform on a mobile device, you can download and install one of the OneDrive programs — OneDrive for Mac, OneDrive for iPhone, iPad, or Android. The mobile apps have many of the same problems that you find in File Explorer in Windows 10.
• In Windows 10, you don’t need to download or install a special program for OneDrive — it’s already baked into Windows.
• If you have the program installed, OneDrive syncs data among computers, phones, and/or tablets that are set up using the same Microsoft account, as soon as you connect to a network. If you change a OneDrive file on your iPad, for example, when you save it, the modified file is put in your OneDrive storage area on the Internet. From there, the new version of the file is available to all other computers with access to the file. Ditto for Android devices.